The Kumacaya Team engages in conversations with several stakeholders (investors, CSO’s, experts) to scope out the monitoring projects; what to monitor such as FPIC and where that might occur.
As an outcome of the discussions, Kumacaya develops multiple Terms of Reference (TOR) covering different topics and regions (one per project).
Once the Kumacaya TORs are matched with funds (minimum 2 investors per project), they are then publicly advertised. At this point in time CSOs and experts are invited to apply within a given deadline.
CSOs and experts can decide independently how to conduct the work, how much time they would need and how often they will report to the Kumacaya Team. Their proposals are shared with the Kumacaya team and a selection panel is conducted that is responsible for ensuring that the proposal follows Kumacaya ToR and Funding Guidelines. When the successful applicant is identified, the monitoring contract is issued together with the finalised schedule as per the original funding applications. Anonymity will be ensured throughout the whole process.
The selected CSO or expert carries out the monitoring work while following the funding guidelines, then sends regular reports to the Kumacaya Team, who will subsequently share it with the investors.
Once the monitoring process has been completed as per ToR, a final narrative and a financial report are submitted to Kumacaya. After a three-month confidentiality period starting at the end of the monitoring, the CSOs are free to use the information collected during their monitoring work as they wish.